wp-SwimTeam

It will be summer swim team season before I know it so it is time to start gearing up for the upcoming season.  I haven’t really looked at wp-SwimTeam since last fall and WordPress has had several updates since then. I found out today that one of the updates causes the “real name” for the users not to be returned so that is first on my list of things to fix.  There are also some GUI inconsistencies that I’d like to fix.

This is my short list of items which I want to implement this season:

1. New/update Swim Team theme.  This really isn’t related to wp-SwimTeam per se but our site is looking a little dated and it is time to freshen it up.
2. Results Import:  I said I was going to do this last season and I never finished it.  I really want to get this done this year.
3. Export of Meet Entries:  The wp-SwimTeam plugin has all of the informtation (roster, scratch list, event list, etc.) to generate a Meet Entries file in SDIF format.  Providing this file will greatly simplify getting a team’s entries into either Hy-tek or WinSwim (or any other tool which imports meet entries).  This will likely be first on my list after fixing the name bug and the GUI inconsistencies.
4. Document all of the short codes on the wp-SwimTeam demo site.  I really need to do this.  It would make it much easier for new people to pick up the plugin and do something useful with it quickly.

Our 2011 Summer Season is over and I will actually have some time to get back to work on wp-SwimTeam.  I find it hard to work on it during the season as I spend a lot of time doing swim team stuff.  Other than fixing something serious, I don’t have much free time to work on the plugin during the season.

But now the season is over and I won’t be working with our coach on line ups, spending time at the pool, etc, and I can spend some time on it again.  After our season there are a number of things I want to implement that I know we need for the MacDolphins:

1. GUI improvements – there are a number of places the GUI can be confusing and needs some help.  I also hope to add some icons to make things a bit more intuitive.
2. Export Meet Entries – all of the information can be stored with wp-SwimTeam, there is no reason why a Meet Entries file can’t be exported per the SDIF specification.
3. Swimmer Reminders – similar to the volunteer reminder e-mails that can be sent in bulk, I plan to add the ability to send out swimmer reminder emails.  I am hoping that these reminder e-mails will improve the scratch process for us and eliminate our no-shows.
4. Results – I have some work done (see the Flip-Turn demo) but do not have it integrated with wp-SwimTeam yet.  It isn’t complicated work but there is a lot of it to do.
5. Hy-tek compatibility – there is some work done by others that should enable better Hy-tek compatibility.  I am hopeful that I can actually generate and/or process Hy3 and HYV files for entries, result, and events.
6. New Theme – the MacDolphins theme needs to be updated.  It is based on the Sandbox theme and WordPress has evolved quite a bit since Sandbox was developed and even my extensions to Sandbox for the Sandbox-SwimTeam theme are showing their age.

The simple answer is:  I don’t know.  Usually I try to at least smoke test wp-SwimTeam before a new release of WordPress goes out but I haven’t gotten to it yet for 3.2.  We’ve had two swim meets in a row postponed due to weather which means all of the pre-work has to be done twice.  Bleh.  Tonight’s forecast doesn’t look much better either.  I will try and run some tests before the end of the week but for now I recommend staying on 3.1.4.

There was a typo in one of commits I made over the weekend which resulted in the Opt-In/Opt-Out CC address not working correctly.  This release fixes that problem (which was affecting the MacDolphins).  The release is available from the Download page and has also been committed to the Plugin repository.  It should appear via the Auto-Updater in the next hour or two.

Update: I had the version number wrong in the post title – the correct version is 1.12.662.

About a week ago one of the volunteers inadvertently registered (Opt-In) our entire rosters for a swim meet.  An Opt-In will supercede any existing Opt-In or Opt-Out information so we lost our entire scratch list for our meet this past Tuesday.  I was out running errands getting my son ready to go on a mission trip when I started seeing numerous registration e-mails coming across my phone.  Yikes – what happened?  Initially I thought someone had gotten administrative access to our database and was playing games.

As it turns out the mistake our volunteer made was an honest one and I tracked it down by examining the Opt-In/Opt-Out records in the database.  I have always logged the user ID for the user who submitted an Opt-In/Opt-Out request but never displayed it as I never had a need.  It would have been really useful last weekend – imagine digging through your database using phpMyAdmin on an iPhone which is how I found it because I wasn’t anywhere near a computer at the time.

As a result of this exercise I have enhanced the Swim Meet Report on the Report menu to optionally show the user detail for the user who submitted the request.  I also changed the Time Stamp so it can be shown if desired.  Both of these options are on by default.

This release also addresses a bug where Opt-In/Opt-Out email confirmations were being sent to the Registration e-mail address.  For a lot of teams this is probably same address but for the MacDolphins it is not.  The result was our Accountant was being flooded with Opt-In/Opt-Out email confirmations and has been for the past three years!  She never mentioned it to me until recently.  Oops!

The release is now available from the Download page but has not been committed to the WordPress Plugin Repository yet because WordPress changed all of their passwords last week.  While I can login to WordPress.com without any problems, I cannot get access to the plugin repository.  Hopefully I will get this sorted out soon and then it should appear as an automatic update from the WordPress plugin repository shortly.

Update: I finally got my WordPress.org password issue straightened out and have committed the latest set of changes.  The automatic update process should proceed within a couple hours.

I have tracked down the problem that was causing the opt-in/opt-out list to be displayed incorrectly when called from the wpst_meet_report short code.  I have fixed the problem and made a new release available.  The release is now available from the Download page and has been committed to the WordPress Plugin Repository.  It should appear as an automatic update from the WordPress automatic update process in the next couple of hours.

There is definitely an issue with the Swim Meet Report, particularly the opt-in/opt-out list, produced by the wpst_meet_report short code.  It produces different results depending on whether or not a user is logged in to the web site and what WordPress capabilities the user has.  I hope to have a solution this morning as it is causing a fair amount of confusion with my own team!

I have started looking at generating meet entries (SDIF) directly from wp-SwimTeam.  When you factor in events, strokes, registrations, scratches, and relays, the problem of generating meet entries becomes fairly complicated.  I’ve been sitting on the couch watching golf and perusing the SDIF specification and have a pretty good idea of what I want to do, now I just need to decide how to do it.  For the time being, I think I am going to focus on individual events as they are much easier generate than the relay events.  However, I don’t want code myself into a corner and make relay events hard to implement so I can’t decide what to do.  I also need to decide if I approach this from a roster perspective (ie by swimmer) or from the meet perspective (ie by event).  Hmmm …. decisions, decisions!

I noticed an inconsistency on our meet opt-in/opt-out page (which is based on the short code) earlier this week and it was also seen by another team.  I suspect there is a bug that I need to track down.  In my case the report generated from the short code didn’t include all of the swimmers that the meet report generated from the Options->Reports->Swim Meets tab on the Dashboard included.  In looking at it, the Dashboard report was correct, the short code report was not.  I plan to chase this down in the next day or so.

I have uploaded an early release of 1.9.646 to the Downloads page.  This new version has the ability to send out Job Assignment reminder e-mails.  There is a new action available from the Manage->Swim Meets tab called “Job Reminders”.  This action will pull all of the job assignments for the requested meet and send a reminder e-mail to each person.

The MacDolphins are testing this functionality this weekend for our Time Trials on Tuesday and barring any problems, I’ll make it available via the WordPress plugin repository later tonight or early tomorrow.  If you want it early, download it and install it manually from the Download page.